Task 5: Communication & Documentation

This directory contains the core deliverables as specified in the original scope:

📋 Original Scope Deliverables

1. Email for Non-Technical Stakeholders

File: stakeholder_email.md

A short email explaining the results of the data processing pipeline to non-technical stakeholders, highlighting key metrics:

  • Number of records processed
  • Errors encountered
  • Data quality status
  • Processing summary

Note: The operational_month_end_final_report.md file serves as an example of this deliverable, demonstrating how to communicate pipeline results to business stakeholders.

2. Technical One-Page Document

File: one_pager_tech.md

A one-page technical document summarizing the architecture and implementation for future team reference. This document covers:

  • High-level architecture overview
  • Key technical decisions
  • Implementation approach
  • Technology stack

📚 Appendix: Extended Communications

Additional communication templates and tools have been created to demonstrate comprehensive stakeholder communication strategies. These are not part of the original scope but are included as reference material.

Location: appendix/ folder

Extended Communications Include

  • Stakeholder-Specific Emails:
  • ceo_email.md - Executive-level communication
  • cio_email.md - IT leadership communication
  • cto_email.md - Technical leadership communication
  • data_staff_email.md - Technical team communication

  • project_stakeholders_communication.md - Project-wide communication

  • Operational Communications:

  • operational_month_end_readiness_checkpoint.md - Pre month-end readiness

  • operational_month_end_final_report.md - Post month-end reporting

  • Communication Tools:

  • STAKEHOLDER_COMMS_TOOLKIT.md - Standardized metrics, RAG thresholds, glossary
  • message_cards/ - Ready-to-use message templates
  • modules/ - Reusable communication modules

Usage

For Original Scope Submission

Use only:

  1. stakeholder_email.md (or operational_month_end_final_report.md as example)
  2. one_pager_tech.md

For Extended Reference

See appendix/README.md for details on the extended communication system.

File Structure

tasks/05_communication_documentation/
├── README.md                          # This file
├── stakeholder_email.md                # Original scope: Email for non-technical stakeholders
├── one_pager_tech.md                  # Original scope: Technical one-page document
├── operational_month_end_final_report.md  # Example of stakeholder email
└── appendix/                          # Extended communications (not in original scope)
    ├── README.md
    ├── ceo_email.md
    ├── cio_email.md
    ├── cto_email.md
    ├── data_staff_email.md
    ├── project_stakeholders_communication.md
    ├── operational_month_end_readiness_checkpoint.md
    ├── STAKEHOLDER_COMMS_TOOLKIT.md
    ├── modules/
    └── message_cards/

Last Updated

2026-01-29